Records Project Manager
NYC - Midtown
This role is responsible for the management, coordination, and driving from start to successful completion therestructure of allof the Company’s shared drives. This includes, but is not limited to, the analyses of business requirements, recommend, developand/or reengineer file structures to meet business requirements, identify key corporate records, identify records/documents that can be destroyed based on current retention policies, work with IT Infrastructure personnel in the management of user security permissions within the restructured shared drives and get sign-off from IT prior toimplementing a new structure and proposing new permission changes to the business.
Manages the Company’s Records Retention Program; ensures compliance with code of federal regulations, state law, corporate policy and procedure and financial and regulatory accountabilities. Trains personnel on the policies and legal requirements pertaining to records retention; ensures records are being maintained according to company records retention policy and state and federal legal requirements. Leads the review, identification, implementation and enforcement of records retention policies
RESPONSIBILITIES:
Analyze business requirements, recommend, develop and/or reengineer business processesfor the successful management of physical andelectronic records and document solution that will meet business goals and strategies.
Ownership and life cycle management of files on all file shares
Ownership and management of disk space usage and availability on servers with file shares
Manages directory hierarchies on file shares according to business requirements
Create drafts of policies and procedures for several disciplines within the company for review and obtain approvals.
Provide day to day direction, monitor on-going projects for efficiency and completion
Responsible timely completion of projects and tasks as assigned
Manages the Company’s Records Retention Program; ensures compliance with code of federal regulations, state law, corporate policy and procedure and financial andregulatory accountabilities.
Trains personnel on the policiesand legal requirements pertaining to records retention; ensures records are being maintained according to records retention policy and state and federal legalrequirements.
Leads the review, identification, implementation and enforcement of records retention policies.
· Oversees the operating procedures of storage and retrieval of active and inactive permanent records.
Ensures the protection of vital records and preservation of historicallyvaluable records.
Coordinates litigation responses to subpoenas and production of records.
Analyzes and evaluates records retention management throughout the US offices and recommends cost effective improvement strategies, promotes and fosters systematic and efficient records retention program initiatives.
Manages the Records Center operations, including the computerized inventory and synchronization of the Physical Records Management database and off- site vendors systems, as well as the organization, receipt, indexing, retrieval, access and destruction and archival of corporate records.
Prepares project proposals andcost analysis; and provides monthly statistical status reports.
Coordinates office records clean-up events in HQ and regional offices.
Manages/processes storage and shredding billing and adheres to budgets.
QUALIFICATIONS/REQUIREMENTS
7 years of advanced RM knowledge; including records retention disposition procedures.
Experience and knowledge of records management principles, trends and life cycle for each discipline with ability to translate and apply to company
Previous experience with implementation, process improvement and working with staff
Strong project management skills to effectively plan, execute, attain needed buy- in, communicate and measure program progressand results. This applies to both business owners and senior records management team members.
Must be able to work independently and in a team environment
Must be proactive and be able to meet goals and tasks
Strong customerservice skills
Knowledge of electronic document management systems. Experience with Shared Drives and SharePoint
Resumes as WORD doc to:
LouAnn.dinallo@bstamerica.com 267 966 7424 or
Diane.goldstein@bstamerica.com 212 842 9788
